We regularly organize Innovation Discovery workshops that bring together experts across IBM and client decisionmakers to explore emerging topics. In the past, this involved a flurry of e-mail, particularly if we had last-minute substitutions. The flurry could get confusing, as we usually plan several workshops simultaneously. I refuse to keep all this information in my inbox. I’ve been setting up Activities for each of the workshops I keep an eye on, and we’re getting better at using the Activities to organize information.
Here’s what the workshop Activity needs to do:
In addition to storing information, the Activity can also help:
It’s easier to set up and add people to an Activity than it is to set up and add people to a TeamRoom, and with Lotus Notes 8.5, you can sync Activities for offline use.
NOTE: Although it works best when lots of people use it, the Activity works well even with just one person updating it (me). I keep others in the loop by using the e-mail notification features. This is good to know if the lack of adoption among your team members has been holding you back from using Activities or other nifty tools. They don’t need to use it if they don’t want to. It works even better when other people use it, of course, and someday it may even reach the point of mainstream acceptance. We’ll see. =)
Here are the ingredients we’ve been working with, and some improvements I’d like to try the next time we organize one:
I love refining these tools!
Whoops! Nearly let a week slip past me.
Plans from the previous week:
Plans for next week:
Here’s the detailed feedback from one of my editors on The Shy Connector. Lots of stuff to work with here! I look forward to improving the presentation. =)
I really think the presentation is pretty awesome. Others obviously do, too, from reading the comments. :-) I think if you left it as it is, it’d be just fine. However, I’ll write down my observations, from line-by-line editing to overall suggestions. You can then accept or implement whatever you like and ignore the rest. :-) Having not gone through and read every archived blog etc on your sites, I hope I don’t miss the mark by pointing anything out that’s already been covered in another post. And I figure that while most of the observations might seem obvious, the more you give people so the less they have to think upfront, the happier they are. And it should be presented as if going to someone who’s never read or seen anything you’ve done before. So…
My editing suggestions are more along the lines of making a transition smoother or just simplifying so the reader’s brain doesn’t have a chance to stumble. No glaring errors. :-)
On slide #3: Add “They say:” or “I’ve heard:” before “2000 Twitter…”
Slide #4: Change “I’m an introvert.” to “But I AM an introvert.”
- 8: Change “You’re okay.” to “You’re okay as you are.”
- 14 & 16: add , before too: “and help you, too.”
- 17: Change “liked” to “like” and delete “great” in “(checkout people’s great comments!)”
For the overall suggestions:
Would it be too much to add some info on WHY I need to be a shy connector? Why do I need to be able to talk to strangers? How does that help me? Who would benefit by that? Why bother? In other words, what’s the value of connecting?
You have a “How?” slide. Would some of the above points be answered with a “Why?” slide and subsequent answering slides? (Define the value of connecting and why you want to help them overcome their fears.)
What about a section on “What if I’m so shy that the ideas you suggested simply terrify me?” or “What if I try and fail miserably?” or “How can I measure if it’s working?” That sort of line of thought…
Slide #7: You say it took you “a while to figure that out.” I assume you meant it took awhile to figure out that you’re shy. Did you think other things were wrong with you before that revelation? Did you blame others? Have any successes despite the shyness? How DID you figure it out? Anything you can add here that would bring others in deeper (cuz they have that in common with you)?
“Maybe I can help you or somone you know.” Can that be expanded? Some thoughts a reader might have: Do I need help? Is there something wrong with me? What can you do for me?
Slide #10: Excellent!
- 11: I like having all the points together but it is fairly crowded. Any way to reorganize so the text fits more easily with the appropriate images? I read it a couple times before I saw the lines linking the images to the text. Afraid of messages getting lost in the crowdedness.
- 12: Same thing here. From the layout, with the line dividing the slide into top and bottom, my eye wants to read the whole first block on top, then the second block on top,then go to the bottom. The text, however, seems to make more sense if I read the top left 1st sentence only, then the whole second block on top, then the bottom of the first block, then jump down to the bottom sections.
That is, it makes the most sense to me this way: What can you bring to a conversation? You can ask good questions that draw people out and make them think. You can recommend books and websites that help people learn. You might not be the life of the party but… you can remember (should it be “find out”?) what people need. As you learn more and as you meet more people… you’ll be able to put the pieces together.
However, the layout, I think, makes it read this way: What can you bring to a conversation? You might not be the life of the party but… You can ask good questions that draw people out and make them think. You can recommend books and websites that help people learn. You can remember what people need. As you learn more and as you meet more people… you’ll be able to put the pieces together.
It doesn’t make any LESS sense this way, I guess… just food for thought.
- 13: Can you link somehow the first point and the sub point of that: “Write it down”? Again, eye wants to read top top, bottom, bottom. I like the green text inserted for highlights but I think that’s why my eye automatically moves to the right instead of down for the subpoint (it sees 4 blocks each with green and assumes left to right, top to bottom).
What about inserting the “people, ideas, tools, books….” in parentheses into “The more you add [insert here], the more connections you can make”?? Only one block of text so easier on the eye and brain to put it in logical order: “The more you add (people, ideas, tools, books, links, blogs, interests, groups, patterns, notes …), the more connections you can make.”
- 14: Excellent
- 15: Excellent
Only thing here is should it read “the happier you’ll be!” or “the more connected you’ll be!”??
- 16: I like the idea of the summary slide. But then the presentation “message” just ends abruptly. What about taking the last point on this slide, “share your tips and read more” with the star and links, and moving it to its own slide after thie summary?
Well, that’s it for now. I’ll keep it in the back of my head and send anything else I think of along to you. Let me know if you want me to do more or less or whatever.