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Thinking about improving the connective tissue of organizations

Even though I’m a recent hire, people often come to me to find other people in the organization. It’s a powerful way to create value. I’m not the expert they’re looking for, but I can point them in the right direction.

I want to not only to improve my networking capabilities, but to build this knowledge into the organization so that it transcends me. This reduces my direct influence, but strengthens the organization and makes more things possible. Improving the connective tissue in organizations increases efficiency, effectiveness, and happiness. A fully-connected organization allows people to bring together the best talent and the best resources no matter where they are, and it enables people everywhere to develop their full potential.

Little steps matter. Relentless improvement matters. How can I help make that happen?

  • I can teach the processes I use to find experts and resources. This enables more people to do what I do, and provides a platform that people can build on.
  • I can map the different communities, groups, and people for the subjects people often ask me about. Making the map visible brings people together.
  • I can cultivate communities and make them the go-to point for requests. Communities can reach a lot more people, bring in fresh talent, and form more connections. Vibrant communities also mean that individuals aren’t points of failure in the network.
  • I can provide feedback to our toolmakers and cultural influencers. Again, the more things we build into the framework, the easier it will be for more people to make things happen.

It may seem counter-intuitive to spread valued skills, especially if the organizational model is that knowledge is power and scarcity creates job security, but I need to create exponential value. Instead of accumulating and holding skills close, I want to push as much value as I can into the structure and into other people. I want to braindump everything I’ve learned and am learning, opening it all up so that other people can take the next step.

I want to see this smarter, truly globally-integrated workplace become reality. I need to help lots of people know more than what I know and do more than what I do.

I can help make that happen from where I stand and with the levers I have (and build). I’ll get even better as I learn more about different parts of the organization, respond to more requests, and find ways to align my work even better with the organization’s strategies. What we learn here can help other organizations and networks, too.

It’s a worthwhile goal. I’m looking forward to seeing how the adventure will unfold!

Short URL: http://sachachua.com/blog/p/6884

Cambridge stories from the past and future

I’m sitting at gate B6 at the Pearson Airport in Toronto, waiting for my
flight to Boston. In a few hours, I’ll be at the IBM Cambridge research
lab to help facilitate a client workshop. No visit to the lab is
complete without connecting with the Collaborative User Experience
group, and I’ve carefully stashed cookies in my carry-on bag to share
with them.

I get a warm and fuzzy feeling whenever I think of CUE. They’ve created
some of my favourite systems in IBM–social tools that have transformed
the way I experience work. Their questions and analyses help us explore
the effects of social computing and collaboration in the enterprise. And
they’re wonderful people, too.

I first got to meet them after convincing my research supervisor that
the graduate research I was doing at the University of Toronto would
benefit from a face-to-face meeting with the authors of the major papers
in my area of study. They could point me to interesting questions and
resources. Although travel funds were limited (aren’t they always?), I
finagled approval after showing that I could stay with a family friend
and taking public transportation. Taking a page out of my sister’s
playbook (and borrowing her “secret recipe”, too), I baked oatmeal
cookies for gifts.

Meeting the researchers in person was my first experience of how
powerful the social intranet could be. I felt I already knew them
because of their blog posts and papers. After a quick look at my
bookmarks and blog posts, they knew me too. Conversation was
surprisingly easy.

I kept in touch with the Cambridge lab as I continued to explore my
thesis topic. As an avid user of the social networking tools within IBM,
I was frequently involved in their studies. They published papers that I
cited, and commented on my blog posts with additional resources I should
check out. I flew down to speak at one of their get-togethers and learn
from the other sessions there. I was just dipping my toes in with my
research. It was fascinating to learn from people who were immersed in
the field. Through IBM’s Web 2.0 tools, I got to know them further, and
I also connected with lots of people all over the world.

That’s what made a real difference for me. I got to see a side of IBM
that few other graduate students or interns experienced. I met all these
amazing people throughout the organization. I learned so much from them,
and I was surprised to find that they were learning from me as well.

I couldn’t think of anywhere else I’d rather work or anyone else I’d
rather work with. I joined IBM’s application development and consulting
group in October 2007.

A year later, I visited the Cambridge lab again–this time as an
IT specialist facilitating a workshop on Generation Y. I made sure my
trip included an extra day for just meeting up with people, and I asked
one of my mentors to help me figure out how to make the most of that
day. He did more than that. He orchestrated this amazing insight-packed
day of meetings with different researchers who were passionate about
social networking and collaboration. An entire day! I felt like a
visiting dignitary instead of a newbie who was just starting out in the
organization. =) I took as many notes as I could, and I wished I could
make even better use of the ideas they shared.

I even got to sit in one of the research group meetings as they bounced
ideas around for the next year. I brought oatmeal cookies. When he saw
the cookies, the research group leader smiled and said it was just like
before. I had brought cookies when I visited them as a student shortly
after starting my thesis. Even though it was a small gesture, he
remembered it. That made me smile.

Later that day, I was walking through the corridors with the mentor
who’d arranged all of those meetings. He pointed out someone we’d just
passed, and whispered that that was Benoit Mandelbrot. It took me a lot
of resolve not to fangirl then and there. I nearly turned around and
asked for an autograph. ;) I had been fascinated by fractals in high
school, and there was the person who’d kicked it all off. Isn’t it
amazing, the kind of talent the world has?

Not all of us will invent new fields or open vast new vistas of
knowledge, but we’re all working on making the world a little better.
I’m deeply appreciative of the researchers at Cambridge and my other
colleagues around the world. They ask interesting questions. They build
our knowledge of how the world not only works, but how it _can_ work.
And they’re willing to reach out and take the time to help this novice
learn as much as she can from as many people as she can… Isn’t that
amazing?

Sometimes it’s hard to believe that I’ve only been at IBM for two years,
officially. I’ve been on the network for four years. I feel at home in
our communities and on our networks. It’s also hard to believe that this
is really only my third year of “real” work experience: one year as a
teacher, and now two years at IBM. There are many, many things I’m
figuring out for the first time. But the social networks I can reach are
disproportionately bigger than my tenure, and the insights and
opportunities that people have shared with me mean that I sometimes now
find myself with the answers to questions people ask.

What amazes me most about all of this is:

If I can connect like this, work like this, and love like this even as a
recent hire who’s figuring lots of things out, imagine what else is
possible. Imagine what I could do ten years from now. Imagine what more
experienced people could do right now. Imagine what new hires could do
if they got off to an even faster start. Imagine what the enterprise
could do if this was part of the culture.

I sometimes wonder why people are so generous with their insights and
energy, why they share so much with me. Perhaps part of it is paying
their own mentors back. Perhaps part of it is that my questions help
them further understand their answers. And perhaps part of it is that I
help them see the difference they’ve made and imagine the future they’re
helping create.

This is a future worth building, and I can’t wait to see what we can do
next.

Short URL: http://sachachua.com/blog/p/6852

The shy connector’s schedule: making time to breathe

hamsterwheelIt starts innocently enough. You’re asked to attend a meeting next Tuesday. You accept. Your coworkers invite you to lunch on Wednesday. You agree. A friend invites you to her birthday party next week. You put it on your calendar. Then another meeting invitation comes, and another, and another. Networking events, coffee breaks, and presentations crowd into your schedule.

If this has ever made you feel suffocated, exhausted, and in dire need of some alone time, you might be an introvert.

I know it’s difficult to say no to opportunities. I’ve accepted too many invitations and tried to attend too many events. Last year’s conference season was particularly stressful. The first week, I was in New York for the Best Practices Conference, giving a presentation on blogging. The second week, I was at the even bigger Technical Leadership Exchange in Florida, giving a presentation on Generation Y. By the time I got to the Web 2.0 Summit (which I was helping organize), I was ready to hide. (And I did, behind the podium.)

As much as I enjoy learning from people in conversations and conferences, needing to be “on” all the time is incredibly draining. I’m learning how to manage my schedule and how to say no.

It’s important to figure out what works for you. For example, I don’t want to be out late two nights in a row. In fact, I’d rather not be out late at all. This means that before I accept an invitation, I look at my schedule for that time and my schedule for the week, making sure that I’m not trying to pack too much in.

In addition to getting better at saying no, I’m also getting better at scheduling time for myself. I’ve blocked off time on my calendar for planning, working on important tasks, and responding to mail. Sometimes people still schedule meetings during those times, but in general, I can be sure that my day won’t be full of conference calls. I sometimes block off time during evenings and weekends for particular projects, too. If I’m going to travel for a workshop or a presentation, I want to have a quiet week before and after the trip, and I plan accordingly.

Does this limit opportunities compared to extroverts who are out there schmoozing? Maybe. But I’ve tried running in extrovert mode for extended periods of time, and I can’t do my best if I feel like I’m coming apart. Besides, the things I do in my quiet time—read, write, reflect—also help me connect with people, although in a more introvert-friendly way. It’s better to work with the grain instead of against it.

It’s important to make time to breathe. If you find yourself running ragged because you feel that you have to say yes to everything, stop and slow down. Schedule introvert dates with yourself. Make time for breaks. Say no. You’ll find that the quiet time you give yourself will make it even easier to connect with people when you do, because you’ll be happier and better rested.

What can you do to free up some time for yourself?

Short URL: http://sachachua.com/blog/p/6813

Reflecting on how I can create value

I reviewed my past eight years of blog posts and dusted off some articles that I think still have some uncaptured value in them.

Public speaking and presentation skills

  1. http://sachachua.com/wp/2009/11/11/how-i-learned-to-stop-worrying-and-love-the-webinar-part-1-front-row-seats/
  2. http://sachachua.com/wp/2009/11/12/how-i-learned-to-stop-worrying-and-love-the-webinar-part-2-from-audience-to-participants/
  3. http://sachachua.com/wp/2009/11/13/how-i-learned-to-stop-worrying-and-love-the-webinar-part-3-reading-the-room/
  4. http://sachachua.com/wp/2009/10/14/7-tips-for-remote-presentations-that-rock/
  5. http://sachachua.com/wp/2009/06/24/notes-from-totally-rocking-presentations-at-ibm/
  6. http://sachachua.com/wp/2009/10/09/public-speaker-worried-about-losing-control-dont-have-lectures-have-conversations/ or http://sachachua.com/wp/2009/08/14/from-presentations-to-conversations/
  7. http://sachachua.com/wp/2009/03/29/virtual-conferences-change-the-game/
  8. http://sachachua.com/wp/2009/03/02/want-to-grow-as-a-speaker-look-for-inspiration/
  9. http://sachachua.com/wp/2008/08/04/finding-something-worth-talking-about/
  10. http://sachachua.com/wp/2008/06/12/how-to-scale-presentations-up-or-down-the-art-of-timing/
  11. http://sachachua.com/wp/2008/05/28/dealing-with-stage-fright/

The particular quirks I bring to this are:

  • I link presenting with blogging and connecting, which is a particularly good combination for introverts
  • I’m comfortable giving virtual presentations
  • I love thinking about presentation organization
  • I love flipping the dynamic for presentations (not just “speaker as expert”)
  • I like sketching, and that’s become part of my style

I can create value by:

  • helping other introverts and novice speakers identify their core passions through blogging/writing, and develop presentations around those topics
  • helping speakers make the most of virtual presentations
  • sketching explanations for other topics, and helping build a visual library of metaphors and examples

Connecting / networking

  1. http://sachachua.com/wp/2009/08/11/the-shy-connector-thinking-out-loud/
  2. http://sachachua.com/wp/2009/03/19/networking-outside-the-firewall/
  3. http://sachachua.com/wp/2009/03/10/making-a-name-for-yourself-thinking-out-loud-about-my-talk/
  4. http://sachachua.com/wp/2009/01/27/braindump-of-conference-networking-tips/
  5. http://sachachua.com/wp/2009/10/05/how-do-you-keep-in-touch-with-500-contacts/
  6. http://sachachua.com/wp/2009/08/26/exercising-my-network/
  7. http://sachachua.com/wp/2009/08/19/social-media-has-made-small-talk-easier/
  8. http://sachachua.com/wp/2009/02/04/conversations-about-networking-scale-structure-and-skills/
  9. http://sachachua.com/wp/2008/12/07/lets-talk-about-passion/
  10. http://sachachua.com/wp/2008/05/25/thinking-out-loud-taking-it-offonline/
  11. http://sachachua.com/wp/2008/02/29/why-democamp-is-one-of-my-favorite-networking-events/
  12. http://sachachua.com/wp/2006/09/29/networking-create-value-with-your-business-cards/
  13. http://sachachua.com/wp/2006/09/28/conference-commando-networking-with-nametags/

The particular quirks I bring to this are:

  • I’ve figured out a lot about how I can connect as an introvert (speaking, social media)
  • I’m a geek, and I tweak my system

I can create value by:

  • sharing tips for other introverts
  • sharing tips on connecting through writing, speaking, and using social media
  • connecting the dots

Productivity

  1. http://sachachua.com/wp/2009/03/24/how-to-do-a-lot/
  2. http://sachachua.com/wp/2009/03/21/five-reasons-why-im-experimenting-with-outsourcing-to-virtual-assistants/
  3. http://sachachua.com/wp/2009/06/22/log-your-accomplishments/
  4. http://sachachua.com/wp/2009/01/15/travel-tips/

The particular quirks I bring to this are:

  • I’m comfortable delegating tasks and projects, and I’m learning more about that
  • I enjoy practicing relentless improvement

I can create value by:

  • Sharing tips for personal delegation
  • Sharing my process improvements and ideas

Looking at these lists, I think I’ll be able to create the most value by making presentations (and writing accompanying articles) about presenting and connecting. Presentations spread much faster than blog posts and they also help me practice visual communication, so my output will probably focus on that. Blogging is a great way for me to think through the topic out loud, organize my thoughts, and figure out what should go into the presentation. Editing can help me pick out the key messages for the different topics, express them more vividly, figure out what’s missing or redundant, and improve the presentation flow.

Although virtual presentation skills meet a timely need at work, the Shy Connector series and other networking tips would benefit a wider audience. I want to make a set of presentations and blog posts that can help introverts and extroverted newbies make the most of conferences, blogging, and other ways to connect.

Okay! Next step: get in touch with potential editors, explain my goals, and do a trial run of reviewing/revising one major post each.

Short URL: http://sachachua.com/blog/p/6811

How do you keep in touch with 500+ contacts?

“How do you keep in touch with 500+ contacts?” asked Khalid, whom I met while I was active in Toastmasters. We were connected on LinkedIn, where I’d accumulated a number of contacts along the way.

I don’t. Remember that bit about being a shy connector? I’m still working on becoming more comfortable with pinging people out of the blue.

In general, I make it easy for people to keep up to date with me through my blog and FB updates, so I’m not limited by my courage in reaching out to people. I also look for excuses to exercise my network. I take notes, too.

Don’t worry about the numbers. Focus on creating value and helping others.

Short URL: http://sachachua.com/blog/p/6627

Entrepreneurship tips from Sarah Prevette (Sprouter) at the Toronto Girl Geek Dinner

Last night’s Toronto Girl Geek Dinner with Sarah Prevette, the founder ofSprouter, was a great braindump of entrepreneurship and networking tips.

Sarah told us stories about her failures and what she’d learned along the way, particularly the importance of talking to potential users and reaching out to the community. Her tips for engaging with the community were:

  • Amazingness. Provide value. Don’t focus exclusively on What’s In It For Me. Be worth talking about. The best way to achieve success is to enable someone else’s.
  • Accessibility. Respond in a timely manner. Don’t ignore reactions, whether positive or negative. The worst thing you can do when people criticize you is to ignore it. Be open. Share the facts.
  • Authenticity. Provide as much information as you can. Be real, be transparent, be honest, and be yourself. Be patient when answering questions. Privacy really is dead, so get used to it.

Here are other tips she shared:

  • Release early, release often. Don’t worry about making things perfect. Worry about making people care. Just push things out. If they hate it, they’ll tell you why they hate it. If they love it, great. It’s indifference that sucks.
  • Be entrenched in the community. Talk to people. Listen. Do your homework. Do the legwork.
  • Twitter is a great backchannel that can add a lot of value to conferences and conversations. If you’re not on Twitter yet, you should at least read it when you go to a conference, and follow what interesting people are saying. Otherwise, you’ll miss out on half the conversation.
  • Twitter helps connect with the community. Twitter accounts for far more of their site visits than either Google or direct traffic.
  • Make sure you activate your network. Collecting business cards is not networking. Adding people to LinkedIn is not networking. Act onyour network. Find ways to reconnect and be relevant. Meaningfully reach out. She mentioned a new habit she’s working on: revitalizing her network by stacking up business cards in front of her, randomly picking five people, and consciously looking for ways to reach out and help that person succeed.
  • Entrepreneurship is stressful but fun. The last year has been the most stressful and the most fun for her.

Here are some notes from the Q&A:

  • What’s your business model? Ad-supported freemium.
  • Aside from the aforementioned stack of business cards, how do you keep track of your contacts? New startups like CloudContacts, NetworkHippo are interesting. (Sacha’s note: Gist is another social aggregator, too. It’s pretty darn awesome.)
  • How do you scale accessibility? Hopes that as usage scales, revenue scales, too.
  • Who built your site? Internally developed. One rockstar doing Ruby, a total team size of three. Shout-out to Jet Cooper team for the design.
  • What tips would you give new entrepreneurs?
    1. Do it. If you have a fabulous idea, do it. Talking about it at dinner parties is not doing it. Researching is not doing it. Do it.
    2. Solicit feedback. Get feedback not only from people who’ll be nice to you, but people who’ll tell it like it is. Talk to your potential users. Push beyond the fluffy responses. Ask for specifics.
    3. Find a way to grow organically, or find the money to do it. Don’t worry too much about equity. Don’t be afraid of investors. Don’t do things in isolation.
  • What key trends are you seeing? Mobile applications, geolocation, better filters. Also general trends like green.
  • What was your biggest obstacle? Not engaging the network enough. Either that, or ego. No, network. You have no idea who’s going to be the key person in your network, so just connect with people.
  • How do you know where to go for funding? Again, network. Ask startups who’ve been funded by investors; they’ll have insights. Techvibes.com lists startups.
  • How does the amount of sleep you get compare to when you were a teenager? Used to be a big sleeper as a teenager. Now is usually thrown off by jet lag, etc.

Toronto Girl Geek Dinners is giving away one free pass for people who would like to attend the Mesh Marketing event. Tweet @s_moore with the answer to the question of why it would be awesome for a girl geek to go to the event, and the most creative answer will get a free pass. More details about that and upcoming events at .

Short URL: http://sachachua.com/blog/p/6616

Working around networking weaknesses and playing to strengths

Yesterday taught me a little more about my quirks when it comes to connecting with people.

First: I’m horrible at matching names to faces out of the blue. I compensate for this by glossing over it and smiling back in a friendly manner when someone smiles at me. If I’m lucky, people will give me enough tactful cues to remind me who they are in conversation. A name, an e-mail address, a particular characteristic – that’s usually enough to trigger my associative memory, which is strongly verbal instead of visual. Once I know who someone is, then it’s easy to access lots of other things I know about them, and people have complimented me on my ability to remember little things about people. But that initial link can be difficult, which is why I like interacting with people online where their names are associated with their words and I can look up people’s records in my database.

I occasionally feel quite anxious about this (especially when people put me on the spot), but I wonder what would happen if I simply accepted that and worked with it. I like how my mom handled it whenever I invited my friends over. She used to tell my friends that she’s likely to forget people’s names, so that’s the reason why I keep reintroducing people to her. And I would do so, reintroducing even friends who’d been there again and again, until my mom laughed and referred to them by name. If I can find a way to explain to people that I draw a blank on names a lot, while making it clear that it’s me, not them, that would be cool.

Also, I’m working on this by sharing my stories, asking more people to never put people on the spot like that, and avoiding doing so myself. If you think someone might have forgotten your name, reintroduce yourself instead of embarrassing the other person. ;) I also like including memory-joggers into the conversation, so that helps.

Second: I’m a little people-blind when it comes to slurping information. I remember concepts more than I remember authors, plot lines more than I remember actors, and posts and ideas more than I remember bloggers. I sometimes find it hard to figure out names that are out of context. I suspect I tend to skip past people’s pictures, too.

Maybe if I slow down a little, some more of that will stick in my head, and I’ll gain a peripheral understanding of what people are up to. I could also apply a tip I picked up today, which is to look for web traces for random people. Hmm, I think I can make a virtual assistance process for that…

Third: I’m good at connecting the dots. I may not be good at matching faces to names, but once I know who people are, I enjoy asking questions to find out what they’re passionate about, and I don’t hesitate to drag people across the room to introduce them to people they should get to know. ;) I’m good at remembering things people might have in common with other people. I’m working on getting better at that by taking notes, and I can get even better when I find or make a personal social aggregator and search engine.

It’s important to play to your strengths and work around your weaknesses. Real-life events can be tough for me, particularly if people don’t have nametags. There are a whole lot of people at work and elsewhere whom I should know, but don’t really. Heck, my memories of high school and college classmates are quite fuzzy. But I like connecting the dots. I get a kick out of doing so, and I love creating value that way. I’m good at that, and I’m good at supporting that with tools.

Short URL: http://sachachua.com/blog/p/6613

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