Category Archives: calendar

Year in review: 2013

I was half-tempted not to write this. Many people are coming out with their annual reviews and the usual flood of New Years Resolutions – why add another? I do another yearly review around my birthday anyway, which is a milestone that makes more sense to me. Someday I’ll figure out whether it makes sense to do multiple yearly reviews or just keep one, but in the meantime, I might as well. =) Besides, it’s easier to make a summary while you still remember.

Click on the image for a larger version:

2014-01-01 2013 in review

At the beginning of the year, I focused on consulting and sketchnoting. It was a lot of fun sketching different events. Then I experimented with focusing on my own content. That turned out to be lots of fun, so I shifted towards doing more of that while keeping consulting. Our month-long trip to the Philippines was a lot of fun too. It was great to spend all that time with family and friends.

By the numbers:


Hmm… My routines don’t change much, aside from the swapping between business and discretionary time. That’s great! It means I can plan for roughly 8.5 – 9 hours of sleep a night and roughly 10 – 10.5 hours of time each day that I can use for business or discretionary activities, or almost 72 hours a week. Somehow it balances out almost perfectly evenly over the long run.

The most popular blog posts I published in 2013 were almost all related to Emacs, except for two visual posts and another tech post:

  1. How to Learn Emacs: A Hand-drawn One-pager for Beginners / A visual tutorial
  2. How to present using Org-mode in Emacs
  3. Emacs Conference 2013 Sketchnotes (also, PDF!)
  4. How to learn Emacs keyboard shortcuts (a visual tutorial for newbies)
  5. Emacs: How I organize my Org files
  6. Sketchnotes: Building my visual vocabulary
  7. Visual book review: The First 20 Hours: How to Learn Anything… Fast (Josh Kaufman)
  8. How I use Emacs Org Mode for my weekly reviews
  9. Disabling touch on Windows 8 on a Lenovo X220 tablet
  10. Emacs Chat: Carsten Dominik

Overall, there were 210k unique visitors over the year, and more than half a million page views… Boggle. Although the tech-related posts are the most popular on my blog, I like writing about a variety of topics, so I’m going to let my curiosity take us where it will.

If you’re curious, here’s last year’s summary:

I thought I’d focus on regular exercise, healthy eating, business growth, great relationships, and continued happiness. Yay to all of the above! And onward…

Next year, I want to work on a smooth transition for my consulting project, and do even more drawing and writing on my own. I’m looking forward to sharing tips, answering questions, and learning from other people. Google Helpouts, podcasts, online hangouts, blog comments, and e-mail will help me collect questions and come up with thoughts, and I’ll draw and write and record what I’m learning along the way. Here we go!

Quantified Awesome: Adding calendar heatmaps to categories

It’s amazing how little tweaks give you a whole new sense of the data. I’ve been using Cal-HeatMap to look at my blogging history. I figured I’d build it into Quantified Awesome to make it even easier to analyze how I spend my time. 1.9 hours later, here’s what I have. All totals are reported for the past 12-month period by default (as of this writing, July 19 2012 to July 19 2013, including the day’s activities), but it adjusts depending on the filter settings.

Here’s me working on the Quantified Awesome system:


Instead of just a table of log entries or a summary of numbers, I can see the gaps and sprints in my activity.

Here’s the one for Discretionary – Productive:


Pretty consistent, actually.

and Discretionary – Play:


February must’ve been when I had a new video game to tinker around with. Plenty of opportunities to relax.

Here’s my Business – Earn graph:


and Business – Build:


I’ve been biking pretty regularly, mostly on Tuesdays and Thursdays…


In contrast, I take the subway only if it’s winter or really rainy, if I’m going somewhere far or steeply uphill, or if my bike is flat (as it was yesterday).


Neato. I should definitely do this for groceries too, now that I’ve loaded my grocery receipts into Quantified Awesome! (No public link yet for that data, sorry. =) ) I also want to figure out how to speed things up enough so that I can do quartile analysis and then use that to colour the scale…

Calendar heatmaps for the win!

Year in review: 2012

I’d sketch this, but Adobe Illustrator CS6 keeps crashing on me and I’m tired of fighting with my computer today. Next time!

This year was about experiments. After building up my “opportunity fund,” I turned over my projects at IBM and left to start a 5-year experiment exploring what you can learn and build if you have the time and space to do so. I want to learn how to build businesses, and I want to share what I’m learning along the way.

Here’s how the year went!

January: Set things in motion for my next experiment by sending in my notice at IBM. Mapped out what I had learned. Started transitioning projects. Favourite post: Getting ready for my next experiment.

February: Made the leap! Set up a business mailbox, incorporated, and registered for HST. Favourite post: Thinking about how to experiment with business and what I might want to do

March: My first full month as a business owner! I immediately had consulting clients, which helped me hit the ground running. I drew a lot, too. (Monthly review) Favourite post: What I want from visual notetaking; imagining wild success

April: It was a lot of fun enjoying the benefits of a flexible schedule, paricularly in terms of biking. I also spent some time building my writing and drawing skills. (Monthly review)Favourite post: Why I’m temporarily unhireable

May: More client work than I expected! Sketched lots of presentations and events, too. Biked all month. Switched from community-supported agriculture to buying our own vegetables again. (Monthly review) Favourite post: Thinking about the next mini-experiment

June: Experimented with digital self-publishing by putting together a PDF of my favourite blog posts over the past ten years. (Monthly review) Favourite post: Experiment! Stories from My Twenties PDF

July: Lots of gardening and biking. Bought an Android tablet. Went strawberry-picking with the Hattoris! (Monthly review) Favourite post: Trusting myself with making time

August: Celebrated my 29th birthday! Bought a new phone, switched to a data plan. Hosted a get-together. Wrapped up consulting in preparation for a temporary break. (Monthly review) Favourite post: Thinking about what wild success at 29 looks like

September: Went to Palo Alto for the Quantified Self conference. Spent time with my parents, sister, and brother-in-law. Went to Disneyland with them! (Monthly review) Favourite post: Weekly review: Week ending September 21, 2012

October: Back to consulting. September 30 was my fiscal year end, so I spent time figuring out my books and filing taxes. Lots and lots of sketchnotes from conferences, too. (Monthly review) Favourite post: Celebrating my fiscal year end; planning how to improve

November: Gave another presentation. Started helping out with Awesome Foundation Toronto. More sketchnotes from conferences and events! (Monthly review) Favourite post: Made my largest sketchnote ever! Painting the MaRS Lean Startup Day banner

December: Took another break from consulting in order to focus on building the business. Worked on laying the groundwork for marketing and sales. Came up with a name for my company: Experivis! Favourite post: Imagining sketchnotes as a business


I want to really dig into this idea of building conference/presentation sketchnotes as a business. It’s a good way to learn sales and marketing skills.

Life-wise, I’m looking forward to making exercise part of my routines, and to spending more time with W-. The biggest thing I have to learn, I think, is to keep moving forward even though the temptation is to get stuck in limbo; to somehow have a multiplicity of plans layered onto different possibilities, and to keep myself fueled and excited by them.

Buying time: Experimenting with scheduling

One of my business validation experiments has suddenly kicked into high gear. People love the sketchnotes I’ve been taking. Since they’re interested in illustration and event coverage, I’m happy to take advantage of that opportunity to learn more about business. I want to see where we can take this. In addition, I want to connect with way more people and find out how I can help them.

I’ve been investing more time into delegation as a way to buy time and share opportunities. One of the small processes I’d like to delegate is scheduling, which can be quite stressful for me. I often review my mail on the subway, and it’s difficult for me to look up locations or refer to notes. I worry about time zones and missed connections, so I want to make sure that there are calendar entries at the right time, with the right people, and with backup contact information. As I dig deeper into validating business ideas and connecting with people, I’ll be trying to set up appointments with so many people that I’d worry about dropping the ball, not getting back to people, or not following up in case people haven’t gotten back to me.

Software tools such as ScheduleOnce aren’t quite there yet in terms of completely handling the scheduling process. I want to be able to delegate appointment-setting to someone who can arrange times, suggest venues, make sure important information is included in the event description, and follow up as needed.

One of my friends was open to the idea of working as my virtual assistant, so I set her up on oDesk and gave her access to my accounts. It’s good to know people you can trust with your Google account. While you can delegate without giving full mail and calendar access, some things are just easier when people can find what they need. I did set up a separate email account for her so that she wouldn’t have to clutter her personal mail with all the requests.

Even though we’re just starting out, it’s such a relief to be able to forward her mail and know that she’s going to keep track of things. We’re not quite at a smoothly running process yet, but maybe we’ll get there in the next few weeks. I’d love to get to the point where I have a few keyboard shortcuts for templates that explain what’s going to happen (including details she’ll need in order to plan), and she’ll follow up and make it happen. I’d also like to be able to keep track of the people that we’re trying to reach and where we are in the process. She’s been busy catching up with other work this week, but I hope that as her coursework settles down and we work out the kinks in the process, things will run even more smoothly.

I’m also experimenting with automated ways to make it easier to arrange times. ScheduleOnce seems to be the most promising of the bunch. Doodle often gets timezones quietly wrong, and Tungle is just about to close its doors. I’m not completely sold on ScheduleOnce, but people seem to have the fewest problems scheduling with it. There’s so much more to setting appointments, though.

If we’ve got a lunch, coffee, or call coming up in the next month or so, I appreciate your patience as we experiment with the scheduling process!

2011 in review

2011-12-14: Oops! Forgot to make sure the linked image was the original size. Fixed! Also, added a PDF link for people who aren’t on Slideshare.

Just posted my yearly review for 2011. You can browse through the annotated pages on Slideshare. You can also download the PDF from Slideshare or from my site. View it in full screen mode for the most fun. (Mom, if you want to print this, you’ll need 182 sheets of legal-size paper…)

2011 –
View more presentations from Sacha Chua

In case the embed doesn’t work or you don’t want to go through the entire thing, you can still see this year as a sketch (click on it for a larger version):


Want to go further back in time? Check out my other yearly reviews!