I organized my files, weeded out blurry photos, and thought about how I want to improve my workflow for input, processing, and output.
Here’s what I want from my digital filing system:
Easy year-end backups: I’d like to be able to copy a folder onto a DVD and a separate drive, secure in the knowledge that if I really needed to get back to something, I could look it up.
Offline search: I want to be able to search the data even without the physical DVD or disk, so I don’t have to guess what year something happened or pop lots of DVDs into my drive.
Face tagging: I want to quickly retrieve all pictures with a specified combination of people. It would be awesome to get statistics off that, too.
Remove duplicates: I don’t want to wade through duplicate pictures when classifying my files, so I used VisiPics to find and delete images that were identical or of lower resolution.
Review by type: I want to review all of my presentations, drawings, blog posts, or 4×6-printable favourite photos regardless of their year. I want to be able to do this offline, too.
Search by topic: I want to find all of my resources related to a topic.
Map: I want to build a map what I know and what I want to learn. This map might contain hyperlinks to more details.
Quick visual review: I’d love to be able to quickly flip through or view slideshows of my visual book summaries, sketchnotes, and photo highlights. This is a good way to trigger memory. Maybe an “On this Day” reminder, too?
Right now, I back up my data onto a drive weekly, and I use Dropbox for network backups too. I save my sketchnotes and summaries into a folder, and I keep small versions into another folder so that I can easily review them. I use Evernote so that I can search my hand-written notes and images. I use Picasa for images and face recognition, and Bibble 5 for tags. I don’t have offline search of backup DVDs yet, but I haven’t needed it. Besides, I can always search through my blog posts and notes.