Following Susan Schreitmueller’s advice in the 28-hour Workday presentation she gave, I started replying in subject lines and using [EOM, NRN] to indicate the end of the message and that no response is necessary.
Not everyone’s familiar with this convention, so I always included a short explanation in the body of the message. After a number of these EOM/NRN messages, I created an AutoHotkey macro to save me a few keystrokes. I set up !eomnrn to expand to “EOM – end of message, NRN – no response needed”, and I used that in the body of the message.
I thought it still took too many keystrokes and mouse clicks to reply to a message, add my note to the subject line, add “[EOM, NRN]” to the end of the line, and type in the explanation in the body of the message. In fifteen minutes, I whipped up this little LotusScript agent that prompts you for a response, puts it in the subject line with an explanation, and sends the message off.
In Lotus Notes, use Create – Agent to create an agent called something like “1. EOM – NRN”. Edit the agent and put this in the Initialize sub.
Dim workspace As New NotesUIWorkspace Dim session As New NotesSession Dim db As NotesDatabase Dim collection As NotesDocumentCollection Dim memo As NotesDocument Dim reply As NotesDocument Set db = session.CurrentDatabase Set collection = db.UnprocessedDocuments Set memo = collection.getFirstDocument() While Not(memo Is Nothing) Set reply = memo.CreateReplyMessage( False ) response = Inputbox("Response to " + memo.Subject(0)) If (response <> "") Then reply.Subject = response + " re: " + memo.Subject(0) + " [EOM, NRN]" reply.Body = "EOM - end of message, NRN - no response necessary" reply.IsSavedMessageOnSend = True reply.Send(False) End If Set memo = collection.GetNextDocument(memo) Wend
Then you can select the message(s) you want to whiz through, type Alt-A 1 to call the action, and reply quickly. You can also call it while viewing a message, which is probably a safer place to start.