Delegating weaknesses; experimenting with social secretaries

I really enjoy bringing people together for great conversation and sending them home with new connections, new ideas, and perhaps a reading assignment or two. What I don't enjoy is actually organizing these get-togethers. I'm terrible at it. I mix up dates all the time, as soon as I hit a calendar, I get mildly dyslexic. Even using the great calendaring systems we have at work, I occasionally mess up dates of meetings. Not good. Embarrassing!

When it's my job to organize an event, it drops in priority, I lose sight of it, and a monthly tea party becomes a quarterly tea party or worse. I would like to get better at this, and the fastest way that can get much better at this is to have someone else plan the event. Things I don't like about organizing events:

  • making sure everyone (including me!) has the right location and time
  • coordinating RSVPs and following up with people
  • making sure it's on my calendar and that Io don't have any conflicts
  • keeping track of potluck contributions and dietary restrictions
  • making sure there's enough food
  • reminding me a few days before the event and telling me how many people there are so I can go shopping for groceries,
  • and maybe even suggesting some recipes to try.

There's so much here I can delegate so that I can focus on the things I love:

  • welcoming people into my home
  • providing a space for great conversation
  • providing lots of simple, yummy food
  • shaping the conversation through questions, interest, introductions, stories, etc.
  • connecting the dots between people, ideas, and tools

And I learn so much whenever I have one of these get-togethers that it's worth learning more about how to scale up. =D

I shouldn't let my idiosyncrasies get in the way of having great conversations. So I'm going to have an experiment — I'm going to see what it's like to have a social secretary. =) It'll be a learning experience for everyone, but I think it'll be awesome!

Thinking about those newsletters

I sent my test newsletter to 30 people randomly selected from my LinkedIn network. Half the people opened it, half the people skipped it. Three people clicked on a link (not bad!), but two people unsubscribed (hmm).

Based on those numbers, I think I will not send an e-mail campaign out to my network. Yes, it will remind people I exist, but it will also cost people attention when they skip over it or when they unsubscribe.

So if I don't feel comfortable using e-mail marketing, what else can I do? I can make weekly, monthly, and quarterly feeds easier to subscribe to. I can make it easy to subscribe to those feeds by e-mail. I can focus on creating lots of value so that people come across me and perhaps even subscribe to what I share. =)

Different strokes for different folks. That was a good experiment, though!

Finding finishers, building a team

"So, what did you tell Steve to convince him to take time out for lunch with me?" I asked Ian Garmaise as we settled into our chairs at the Village Idiot Pub. "You probably told him that I'm always on the look-out for interesting mentors," I said. The Steve in question was Steve Mann, whose work on wearable computing had inspired my fledgling experiments with it in fourth year university, and who is unquestionably a remarkable inventor. I mentally reviewed my list of questions to see if they were up to par.

Ian reassured me that it was because he thought I might be able to help. That is, I think he meant to reassure me. I scrambled to think of what I could've learned that Ian would've thought useful.
                       
As it turned out, I did. Both Steve and Ian were particularly interested in my recent experiments with outsourcing work to virtual assistants. I told them how I asked a transcriptionist to process one of my talks, and how happy I was with the results. Steve's got way more lectures and way more recordings than I have, and he'll certainly have plenty of material to go through.

I also told them how I enjoy starting work and turning them over to other people to finish. This can be a liability (I'm a little scatter-brained!), but if I can team up with, hire or partner with people who are good at finishing, it's something that can be handled. At this, Steve lit up. He was also very much a starter, and if he can get better at assembling and coordinating teams (or work with someone who is), he can get more of his inventions further along. I referred him to the transcriptionist I hired, and I also gave him a few tips on starting working relationships with contractors (small jobs at first!).

And then I had fun playing music on Steve's hydraulophone. =D And yes, the brochure is right – it really is play. You can't play music with water splashing everywhere and not smile. =)

Some of the things that came out of that experience were:

  • As it turns out, I do have something to share with others. More experiments mean more interesting experiences and more thoughts to share. I can help people connect the dots. =)
  • It's a lot of fun talking to other ideas people who also practice relentless improvement.
  • … and it's so cool talking to someone who has been playing and wondering and making things happen for decades! =)
  • … and random-ish connections like that can be tons of fun!

Thanks, Ian, for the introduction. Keep me posted – I think it would be cool to learn how to tap other people's skills!

Ethics and egos in virtual assistance and relationships

Leesa Barnes is very firm about this: outsourcing social media content and relationships is not okay.

I mostly agree. oDesk and Elance job posts recruiting people to write reviews and post comments praising products or places give me the heebie-jeebies, and there's something Really Weird about asking someone to write fan letters to people you don't even choose. I don't invite random strangers to connect on LinkedIn or Facebook, and I don't leave random blog comments in an effort to build links.

On the other hand, I think that a little bit of delegation–yes, even in your personal life–can be surprisingly helpful. I really appreciate the list of upcoming birthdays and contact information that an assistant prepares for me each week, because I'm otherwise horrible at remembering birthdays, and it turns out that acknowledging people's birthdays makes people smile. I'm glad that I have someone doublechecking the dates and times of meetings, because I've been burned by that before. I like being able to respond to Facebook and LinkedIn messages without having to use the Web interface.

So there's more to this than than just outsourcing, and I wonder how much of it is related to ego. ;) I don't get frazzled by a lot, but I do know I tend to get mildly peeved when people impolitely make me feel bad because I didn't make them feel important enough. For example:

  • When I confess that I've forgotten someone's name, and that person doesn't just gloss over it but instead further embarrasses me by dropping "obvious" hints, I'm less likely to introduce that person to anyone I know because I wouldn't want him or her to inflict the same treatment on my friends.
  • When I've taken a little time and effort to reach out to people, and they zing me because they don't feel that things are personal enough, I wonder if that defeats the purpose…
  • When someone gives me grief because I unfollowed them on Twitter, I can't help but think they need to spend less time worrying about their numbers. ;)

Hmm. When I get a half-joking prod about whether or not I had a virtual assistant handle a social gesture, I may send that person a link to this blog post.

What's important in a social gesture, anyway? Is it that someone holds all of the information about you in his or her head, or that someone cares enough to look it up or have it available? Is it that someone thinks about you all the time, or sets up ways to be reminded of you every so often? Is it that someone reads your blog and follows your tweets almost obssessively, or that someone's willing to ask you questions about what you're excited about and to listen to your update, and perhaps even drop by once in a while? (You can tell what I think. )

If I had someone whisper in my ear the likes, dislikes, and conversational topics related to whoever's walking up to me, I'd love that. I can't remember everything on my own. Knowing more allows me to be of more help. Also, it makes me less stressed about interacting with people.

If it offends someone that I don't remember everything about them right away, or that I don't know about the latest posts on their blog or the latest tweets they've shared, well–that's probably more related to their ego. I'd be happy to let them take the initiative in the conversation. Most people forget, which is an interesting thing.

And if you find yourself having that kind of a reaction… stop and think about it for a sec, mmkay? =) Maybe you don't need to react that way. There's a space between stimulus and response, and you can decide how you perceive things. If you find yourself focusing too much on a perceived slight, try to move past it and focus on the good stuff instead.

Of course, other people get the same deal. If you meet me and you have no idea what I've recently been writing about or working on, that's totally okay. If you say you can't remember my name, I'll happily reintroduce myself, no hard feelings. (In fact, if you hesitated even a little bit, I'd probably already have reintroduced myself by that point.) If you say, "Nice to meet you!" when we've already met, I'm never going to give you a hard time about it.

So yes, I'm fine with delegating relationship-related tasks to virtual assistants (not all, but more than most people do). I think that people can help me both be more thoughtful and learn to be more thoughtful, and I think that there's more to building relationships than just the mechanics of social gestures.

And yes, W- knows I'm learning more about delegation, and why I'm learning about delegation, and he thinks it's a good thing. He's so awesome. =)


This post was inspired by danielpatricio's tweet, which led me to leesabarnes' tweet, which led me to her blog post, which tapped into something else I'd been meaning to write about because people occasionally do that "of course you should be able to remember my name" thing. =)

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LifeCampTO: April 5 (Sun), 10:30am – 1:00pm, LinuxCaffe

The next (quarterly?) LifeCampTO will be on April 5, Sunday, from 10:30am to 1:00pm at the LinuxCaffe (326 Harbord St, Toronto – south of the Christie subway station)! =)

Sign up now!

Agenda:

Intros: (10:30 – 11:00, 30 minutes) – 2 minutes per person, strict.
Come prepared with the ONE THING you _most_ want help with and the ONE THING you're really good at and want to offer help with. We'll keep the number system and use that to track who wants to contact whom after the meeting. Some people missed connections because neither person wrote down numbers, so we'll keep a running tally on a whiteboard or a projected spreadsheet. If you don't want your e-mail address to be included in the automatic matchmaking list, tell me during the event and I can make a note of that. Numbers might be pre-assigned before the event, and you can post your intros then, too. Come early and eat brunch. =)
Small Conversations (11:00-11:40, 40 minutes):
5 rounds of 6 minutes each, with a few minutes between for a mad scramble to find the next person you wanted to talk to. A timer will announce the halfway mark so that people can switch to offer help to the other, if they require this prompting. If people feel up to paying a small fee, we can arrange for appetizers to appear.
Large Conversations (11:40-12:30, 50 minutes):
2 rounds of 20 minutes each, for large topics that bubble out of the introductions. People can self-organize into whatever-size groups they want to talk about stuff. Ideal time to grab a quick snack.
Think Tank (12:30-12:45, 15 minutes):
Someone wins the think tank lottery! The lucky winner shares his or her goal/challenge/topic of interest and we collectively brainstorm how to help.
Wrap-up (12:45-12:50, 5 minutes):
Thanks, follow-ups, etc. People are invited to stay and chat over lunch with new-found connections. If you have any additional connections you want me to make, give me the numbers and I'll update my spreadsheet.

Feel free to pre-introduce yourself on Twitter, too – #lifecampto and whatever introduction you can squeeze into the 140-character limit.