Category Archives: sharing

Daily, weekly, and monthly journals: my Memento + Google Sheets + Tasks Free + Google Tasks + WordPress workflow

Journaling considerations:

  • A- nurses a lot in bed. I keep my phone handy and I write when she doesn’t want to let me go.
  • I also jot quick notes throughout the day so that I don’t have to keep them in my head. These go into the nearest synchronized device.
  • It’s hard to remember the context for those notes if too much time passes. A daily verbal recap for W- and a weekly summary for my blog seem to be just the right balance. Anything older than a week gets too fuzzy, while writing detailed notes every day takes too much time away from other things I’d like to do.
  • Monthly reviews give me a better perspective on big changes. It’s hard to keep enough in my head when I’m reading or writing on my phone, so I need help summarizing a month’s worth of highlights.

Here are the technical details:

I set up Memento Database on my phone and on a backup Android phone. I picked it because it can synchronize between phones in the background, and it can also sync with Google Sheets so that I can process things further.

My journal database has the following fields:

  • Date: defaults to current date
  • Note
  • Category: single value from a list. Most of my entries go into Gross Motor, Fine Motor, Language, Self-care, Other, or Us, and I add other categories as needed.
  • Highlight: a number indicating the level of review this should be included in: 1 – weekly, 2 – monthly, 3 – yearly. I display this field as the status, so that it shows up on the right side.

I have a shortcut on my home screen so that I can quickly add a journal entry.

I normally sort the list by date, with recent entries on top.

As part of my weekly review, I look at recent entries, fill in any categories I skipped, and choose a few to highlight. For example, last week, I wrote 17 entries and I chose 13 to include in the weekly review.

I configured Memento’s default export formatting to include only the Note field and to export that without the field label.

I filtered the database to show only the entries within a given date range where the highlight value was greater than 0.5.

I grouped it by category so that similar entries were together. This was better than fiddling with the sorting, since this takes fewer taps to set back to my default view.

After filtering and grouping the entries, I used the “Send all > Send as text” command to send it to Tasks Free, which is a task manager that synchronizes with Google Tasks. I like the way I can drag-and-drop tasks to reorder them, which makes prioritizing so much easier on my phone. I edit the text in Tasks Free, turning the keywords into paragraphs and moving things around for better flow.

After drafting the body of the post (and possibly switching between phones, if my battery ran low), I select all the text, copy it into the WordPress app, set the categories and the title, and post the entry.

The monthly review process is quite similar. I start with a filtered view that shows all entries for last month (133 entries in November), and I group it by category. I skim all the entries, not just the ones included in the weekly review, because sometimes little moments turn out to be significant or part of a bigger pattern. After setting the highlight values for the things I’d like to include in my monthly review, I switch to another filter that shows me last month’s entries with a highlight value greater than 1.5 (28 entries in November). I send it all to Tasks Free, edit the post, copy it into WordPress, and publish.

If I manage to squeeze in some computer time, I use Google Tasks to copy the text into Emacs and then use my regular Org Mode review/publish processes.

I’ve been thinking about how I can improve this workflow. Sending text to the WordPress app doesn’t seem to work (the text disappears after I save or publish), and it’s kinda nice being able to move my weekly review task around on my task list in order to accommodate other priorities. I also like the way Google Tasks keeps the data from completed tasks, which has come in handy a few times. Tasks Free editing is more responsive, too. Synchronizing with Tasks Free seems to be more robust than synchronizing with Orgzly, since I only have to watch out for editing the same task on two devices instead of watching out for the whole file.

I’d like to get back to drawing the weekly and monthly reviews, but maybe that can wait until A-‘s sleep is more settled and my discretionary time is more consolidated. The visual journals are more fun to flip through, but the bulk and chronological views I hacked into my WordPress theme are reasonable workarounds.

What do I want to think through when writing on my phone?

My first priority is to get thoughts out of my head and into a form I can work with. This often becomes an explosion of lists and keywords, which can be handy for thinking and drawing, but not for my blog posts. It helps me clear my mind and be less distracted. It lets me make progress instead of covering the same ground. It also helps me make better decisions. I can see the costs and benefits more clearly when they’re written down. I can brainstorm options and compare them. I can review the decisions afterwards, too.

Prose makes things slower to capture and harder to read on my phone, but also a little easier to search or reflect on after a while, and possibly good for review or conversation when turned into a blog post.

And then there’s stuff I’d flesh out in writing anyway, like my weekly/monthly/yearly reviews. Those start off as sketches on my computer, then lists of keywords, and then paragraphs on my phone.

If my list is cluttered, it’s hard to pick one thought and follow it through. I end up adding little bits here and there, and I’m not sure how useful that is. Things below a couple of screens get ignored. It might be helpful to dedicate some time to processing. I can either flesh out the top idea on the stack, or move it to my inbox if it needs computer time.

I don’t have to worry too much about writing for other people’s benefit. That can come later, when I have more focused time. People can always choose what to read and what to skim or skip. What’s important is that I think things through and then capture them for later review.

So, how can I do this more effectively? Where are my gaps?

  • Motivating questions, not just a scratchpad of ideas: It’s useful to ask questions when I’m going to change something based on the answer. For example, I can describe the gaps and points of friction, then explore why those are so, and then come up with ideas and actions.
  • Reviews are less motivating, but I can get the ball rolling by focusing on tidbits rather than overviews. It’s hard to see context on a small screen.
  • I don’t have to spend a lot of time picking the best thing to write about. Practically everything will move me forward, even if the distances vary. I can write and write and write, and then reflect.
  • If I don’t feel like writing, I can always snuggle or sleep. No need to force it.

The best time to write is when I’m nursing A- and she’s drifting off to sleep, but is awake enough to root if I try to move away. Trade-offs / other things I could be doing during that time:

  • Sleeping: Good up to a certain point. It’s handy to use A-‘s first nap to catch up on sleep if needed, but I don’t want to sleep too much.
  • Browsing social media: Tempting time sink. Occasionally useful or interesting, but best in small doses.
  • Answering email: Nice thing to do, although expectations are low. Some things can only be answered when I’m at my computer.
  • Prioritizing my to-do list and adding items to it: Helps me hit the ground running during computer time.
  • Reading research and tech stuff: Gives me ideas to explore when I’m at my computer. Less efficient than reading when I’m on my laptop, but it’s okay to just index things for later exploration.
  • Reading e-books: sometimes useful, especially if I pick my questions and titles carefully.
  • Reading fiction: occasionally entertaining, although often bleh. Maybe I should try library recommendations.
  • Playing games: my interest comes and goes. Exercises problem-solving. Artificial sense of progress.

I think it makes sense to prioritize sleep, then writing, with maybe a notification-based pomodoro for social media during breaks. If I don’t feel like writing, I can use the time to learn more about tech or parenting. Let’s see if I can find a pomodoro app that’s compatible with a sleeping baby, or if I can make something using Tasker…

What do I want from an annual review?

I’ve got most of the pieces for an annual review: monthly reviews in visual and text form, my time records, and a recent flip-through of all of my sketches. I’d like to bring my ledger of income and expenses up to date, finish reading all of my blog posts, and draw a couple of yearly summaries (monthly events, differences between 2015 and 2016, analyses). I want to make the most of my computer time, so I should think about what I want from my annual review and how I can get that more efficiently.

Highlights of the year
A month-by-month list of highlights is good for reminding me of events and getting around the fogginess of memory. There’s so much to celebrate and appreciate. This also simplifies longer-term reviews, like the 10-year review I did when I turned 30.
Differences
What did I learn? What did I forget? It can be easier to see the differences when you compare across a longer time period. This can help me solidify growth, revisit things I’ve left behind, watch out for drifting, and choose what to focus on next year.
Patterns and trends
Taking a look at the data can sometimes turn up things I wouldn’t have guessed. Time, finances, and A-‘s data too – so much to explore! This might take a little longer, since it involves code.
Decision review
This is probably better broken up into separate posts, maybe even decoupled from my annual review.
What worked well? Why? How can we make things even better?
Good for continuous improvement. Might not go into as much depth as the decision reviews.

My overall goals are to:

  • remember and celebrate the journey
  • keep improving; remember what I’ve learned and revisit what I might have shelved
  • make it easier for my future self (or other people reading my archive) to get an overview of the year
  • maybe have conversations that grow out of the updates (notes on things I’ve tried, ideas for stuff that might help)

I’ll probably end up doing my annual review in chunks instead of waiting until it’s all done, since otherwise it might take me a few months.

Thinking about my frequency of annual reviews

I’ve been doing annual reviews a few times a year: my birthday in August, the new year in January, and experiment-related reflections in February. It’s a little excessive, perhaps. My weekly and monthly reviews make it easy enough to summarize events over 12 months, so it’s not that much more effort to do a new review with a slight offset.

The experiment review has different guide questions, so that’s useful. The birthday and new year reviews have a lot of overlap, though. What happened? How am I different? What did I learn? What did I forget and want to relearn? What worked well? What do I want to focus on next? What could make this even better? The two reviews cover the same ground, especially since I don’t do New Year’s Resolutions. I like the birthday review because it’s anchored on things that are meaningful to me, and paced according to my life.

The new year review would probably be better suited to reflecting on external influences, since that’s synchronized with other people’s reviews, but external events don’t seem to matter that much to me when I reflect on my year.

People often use the Christmas/New Year break to send out family updates and pictures. Both my family and W-‘s family like taking family pictures, so we’re covered there. I feel somewhat odd about the idea of announcing things on behalf of W- or A-, or getting W- to contribute. I’m more comfortable capturing the changes in my own life, noting the occasional highlight from theirs – but with my individual voice, not a collective We. I think of it more for personal note-taking and celebration (and maybe the occasional acquaintance catching up through my archives) rather than pushing updates to a list of people whom I think should hear about our year. Opt-in is more comfortable for me than opt-out. I’m probably making it more complicated than it needs to be, but I wonder if there’s a thought in here that’s worth untangling…

I wonder how I mentally chunk my memories. Do I think of them in terms of ages: my 20s, etc.? Do I think in terms of calendar years? Years come to mind more easily than ages do when I think about milestones such as coming to Canada. So maybe that’s an argument for keeping the new year review…

There’s also the benefit of being able to send people a link to a tidy summary when they wish me a happy new year, although that happens more around birthdays anyway.

Hmm. I guess I’ll try to squeeze another annual review in this month, and then I can reconsider the question in August. More writing is good, anyway.

Reflecting on my process for visual journaling

Over several nursing sessions, I flipped through all 750+ of my sketches from 2016 on my phone. It was a quick and wonderful overview of the past year. It’s amazing to see how much ground we’d covered one day at a time.

Taking 5-10 minutes at night to draw a visual journal worked out well. It was my second year with daily/weekly/monthly sketches, and my workflow held up to the demands of caring for a newborn. Some nights I fell asleep before A- let me sneak away, but the text notes I jotted throughout the day helped me reconstruct events even after several nights. I really liked having a record not just of what happened, but also what I was thinking about, and the little moments that would have been hard to capture in a picture. When we were dealing with lots of uncertainty, thinking out loud helped me untangle my thoughts and feel like things were manageable. Looking back over the past year, I think I like the person I was and the person I’ve grown to be.

I didn’t have much time or energy to dress up my sketches or go beyond a simple style. It was nice to see the sketches I spent some time colouring for presentation, though, and the drawing practice I occasionally indulged in. My copies of characters from the books I read to A- reminded me of those stories, and rough sketches of her (mostly sleeping, since that was the only time I could draw from life) made me smile. I think I’d like to make more time for drawing, not just capturing thoughts.

Still, it was so useful to have a tool for making sense of my fragmented thoughts. There was so much to figure out about parenting, time, uncertainty, anxiety, boundaries, philosophy, plans…
I found it easy to go through my sketches and remember what it was like at that point in time. Sometimes I wasn’t sure what a cryptic note on my sketch meant, especially if I didn’t cover it in my weekly review, but that’s okay.

I’m looking forward to continuing this habit in 2017. I’ve been experimenting with jotting down sketch ideas on my phone, so I can move more of the thinking out of my limited computer time. I’d like to make sure I play with more formats than just lists, though, since the nonlinearity of drawing can support thinking in a different way compared to writing. It would be nice to mix in more non-journal sketches, and more actual sketches and drawing exercises too. Maybe a daily cycle, to prompt me to expand…

I still haven’t finished my yearly review, but having all those weekly and monthly sketches sure made the process easier. Onward!

Posting more thoughts

I can write on my phone while nursing, which is probably a far better occupation for my mind instead of scrolling through Facebook or Reddit for the nth time. It’s not my ideal writing setup – I can see around a paragraph or two on the screen at a time, and I don’t have the outlining/linking/figuring-out tools I’m used to on my computer – but it gets me writing in full sentences instead of just jotting down lists. I can capture more thoughts this way, and I don’t have to stay up late to get through my drawing backlog.

It’s important to me to be able to flesh out thoughts a little despite the interruptions of life with a baby. With a place to store these half-finished thoughts, I can make some progress. I’m not trying to write a great novel (or that Emacs book I planned a long time ago) – just exploring thoughts and questions and ideas, and storing hooks for associative memories.

A- nurses a lot, which we’re okay with. More sustenance and comfort for her, and our lives are flexible enough to accommodate it. I focus on her when she wants interaction, and I keep my phone handy for when she seems to be nursing to sleep. It’s a practice I could probably help her get out of, but things are also fine the way they are. I’ll probably let her take the lead on this one, at least for now.

What do I want to think about during these moments?

  • For the present: task lists, decisions, questions, research
  • For weekly and monthly reviews: highlights, memories
  • For future Sacha: sketches of daily life, thoughts, things I’m learning
  • For other people: things I figured out the hard way; counter-intuitive or alternative experiences; ideas and thoughts
  • For family and friends: stories

There are lots of things I can think through and write about, even in small chunks and without tools for structure. I’ll experiment with writing about and posting more of them. After all, my blog started with a few years of random snippets and thoughts. I don’t mind spending a few more years writing about mundane things and incomplete thoughts that might not be of much interest to other people, just in case it might be of interest to my future self. I’ve already set up categories and filtered mailing lists, so people can choose what to read. I can write more for myself, and enjoy what serendipitous conversations come my way. :)